We welcome new members to Hythe Sailing Club. Members have the opportunity to use all the club facilities, to store their boats on club moorings (where availability permits) and to enter club events, races and rallies.
To see example mooring and pound prices and availability, please click below:
Prices and Application
Young Single Membership
Single Membership Further Details
Single Member. A person who at the time of application shall have attained the age of eighteen years who shall have one vote. The entrance fee shall be 50% of the Annual Family Membership
No entrance fee will be payable when a Single Member transfers to another category of membership.
The subscription will be 75% of the Family Membership subscription.
The subscription for Single Members aged between eighteen and twenty-one years will be 30% of the Family Membership subscription. The entrance fee shall be 15% of the Annual Family Membership subscription.
Student Members: Single member between the age of 16 and 24 years and enrolled on a course of full time education (not an apprentice). If required, evidence to be confirmed by the educational establishment. Student members shall be entitled to one vote on reaching 18 years of age. The subscription will be 20% of the Family membership subscription. No entrance fee will be payable for Student Members, and no entrance fee will be payable when a Student member transfers to another category of membership.
Crew Membership Further Details
Crew Members: An individual membership for those who do not own or keep a boat at the Club, but wish to crew for full members and/or use the Club socially. Crew members have no vote. The subscription will be 30% of the Family Membership subscription. The entrance fee shall be 15% of the Annual Family Membership subscription.
Crew Membership is a restricted class with the following conditions, but otherwise members are able to make use of the facilities offered by the Club. The restrictions are:
- They are not permitted to bring any vessel to, or keep any vessel at the Club.
- Crew membership is not available to any person having a joint or shared ownership in any boat kept at HSC
- Crew membership is an individual membership and does not include Partners or Children
- They may not sit on the General Committee or any sub-Committee unless co-opted.
- They are not permitted to introduce guests or visitors to the Club.
- They are not eligible to partake in Club organised RYA training, either shore based or afloat.
- They may not hire club owned boats (they may accompany a full member who has hired a Club owned boat).
- They may not normally use specialised Club equipment except for the benefit of Club activities as may be approved by the Committee.
If a Crew Member changes to another class of membership, they will be required to pay the difference in entrance fee applicable at the time of changing category.
Family Membership Further Details
This shall include one or two cohabiting adults and all children within their guardianship under eighteen years of age. The family unit shall have one vote per adult. The entrance fee shall be 50% of the Annual subscription.
Young Single Membership Further Details
The subscription for Single Members aged between eighteen and twenty-one years will be 30% of the Family Membership subscription. The entrance fee shall be 15% of the Annual Family Membership subscription.
Student Membership Further Details
Single member between the age of 16 and 24 years and enrolled on a course of full time education (not an apprentice). If required, evidence to be confirmed by the educational establishment. Student members shall be entitled to one vote on reaching 18 years of age. The subscription will be 20% of the Family membership subscription. No entrance fee will be payable for Student Members, and no entrance fee will be payable when a Student member transfers to another category of membership.
To start the application for membership, please download the Application Form and return it to the address at the bottom of the document. You may also wish to apply for a mooring or pound space, using the Mooring and Pound Application form. Alternatively, both forms can be completed electronically at the link below.
Arrange to Visit the Club
If you’d like to take a look round the club before applying for membership, please complete the form below and we’ll be in touch to confirm when a member will be available to show you around.
It is important to us that new members understand the ethos and rules of membership. All members are expected to commit to upholding these when they use the facilities as members.
Details are included in the links below:
Club Rules – Hythe (Southampton) Sailing Club
These rules come into force at 23:59 on 18/11/2018 and include rule changes agreed at the AGM on 12/07/2018.
Vr 9 19/11/2018
1 NAME AND BURGEE
1.1 The name of the Club is Hythe (Southampton) Sailing Club (herein referred to in these rules as the Club) and the burgee of the Club shall be green with a horizontal blue wavy band bordered with gold.
2 OBJECTS OF THE CLUB
2.1 The object of the Club is to promote and facilitate the sport of sailing and to provide social and other facilities for members.
2.2 The Club is an unincorporated not for profit association. Any surpluses will be used to support, maintain or improve Club activities or facilities. In the event of the Club winding up, any surplus assets shall be distributed in accordance with Club Rule 10.
3.1 Powers Of The Committee
3.1.1 The General Committee, hereafter referred to as the Committee, shall manage the affairs of the Club according to the Rules, bye-laws and current legislation and shall cause the funds of the Club to be applied solely to the purposes of the Club or for a benevolent or charitable purpose nominated by General Meeting. In particular the Committee shall ensure that the property and funds of the Club will not be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rules and that all surplus income or profits are re-invested in the Club.
3.1.2 The Committee shall meet nominally each month on no less than 10 occasions a year to review and manage Club affairs. Committee meetings shall have a quorum of at least 60% of Committee members for binding decisions.
3.1.3 Bye-laws shall be made by the Committee as they think fit for the proper management of the Club and shall be available to view at the Club and posted on the Club website. Club members will be notified of changes to bye-laws.
3.1.4 Members eligible for election to the Committee shall be full members (see Section 4 for definition) who have completed their period of probation and are of good repute. Any person being an employee or having a business or financial interest in the Club shall declare it to the Committee and shall not vote on any resolution to which they have declared such interest.
3.1.5 The Committee shall consist of Flag Officers, Honorary positions and Club members elected to specific roles.
3.1.6 The Officers of the Club shall be the Flag Officers and elected members holding Honorary positions.
3.1.7 The Flag officers shall be a Commodore, Rear Commodore House, Rear Commodore Sailing.
3.1.8 The Honorary positions shall be the Honorary Secretary, Honorary Treasurer, Honorary Membership Secretary, Honorary Mooring Secretary.
3.1.9 The specific roles for elected Committee members shall be decided by the Committee and offered for nomination to the membership prior to the AGM. As a rule their number should not exceed the number of Officers of the Club
3.1.10 Appointment of sub-Committees. The Committee may appoint such sub-Committees as it may deem necessary and may delegate such of its powers as it may think fit upon such terms and conditions as shall be deemed expedient and/or required by the law. Such sub-Committees shall consist of such members of the Committee or of the Club as the sub-Committee may think fit. Sub-Committees shall be chaired by an officer of the Club. The Commodore shall be an ex officio member of all such sub-Committees.
3.1.11 Disclosure of interest to third parties. A member of the Committee, of a sub-Committee or any officer of the Club, in transacting business for the Club, shall disclose to third parties that he is so acting.
3.1.12 Limitation of Committee’s authority. The Committee, or any person or sub-Committee delegated by the Committee to act as agent for the Club or its members, shall enter into contracts only as far as expressly authorised, or authorised by implication, by the members. No one shall, without the express authority of the membership in a General Meeting, borrow money or incur debts on behalf of the Club or its membership.
3.1.13 Members’ indemnification of Committee. In pursuance of the authority vested in the Committee by members of the Club, members of the Committee shall be indemnified by the members of the Club out of the assets of the Club from and against any liability, costs, expenses or payments whatsoever which may be properly incurred or made by them or any one of them in the exercise of their duties on behalf of the Club wherever the contract is of a duly authorised nature or could be assumed to be of a duly authorised nature and entered into on behalf of the Club.
3.1.14 Should the assets of the Club be insufficient to satisfy such liability, costs, expenses or payments, the Committee shall be entitled to a personal indemnity from the individual members of the Club. The limit of any individual member’s indemnity in this respect shall be a sum equal to one year’s subscription at the then current rate of that category of membership unless the Committee has been authorised to exceed such limit by a General Meeting of the Club.
3.1.15 Contractual Liability. The Committee shall endeavour to ensure that the following clause is incorporated in every contract, lease, licence or other agreement entered into by the Committee and/or Trustees of the Club, as appropriate. “The liability of the Committee and or Trustees for the performance of any contractual or other obligation undertaken by them on behalf of the Club shall be limited to the assets of the Club.”
3.2.1 There shall be a minimum of three and a maximum of four Trustees of the Club. All property of the Club (other than cash which shall be under the control of the Honorary Treasurer) shall be held by the Trustees for the time being in their own names so far as is necessary and practicable, on trust for the use and benefit of the Club as the Committee shall from time to time direct by resolution. (An entry in the minute book shall be evidence of such resolution). The Trustees shall be effectually indemnified by the Committee out of the assets of the Club from and against any liability, costs, expenses and payments properly incurred or made by them or any one of them in the exercise of their duties, or in relation to any property of the Club vested in them, or in relation to any legal proceedings or which otherwise relate directly or indirectly to the performance of the functions of a Trustee of the Club.
3.2.2 Trustees shall not hold office in the Club as Flag Officer, Honorary position, Committee member or paid employee.
3.2.3 Trustees shall be Full Members who are and continue to be of good standing and who have been Members of the Club for a continuous period of 7 years. Trustees shall be persons of integrity who shall, when first elected, have knowledge and experience of the management and operation of the Club.
3.2.4 Trustees shall be nominated by the Committee, or by the membership and elected by the members at an AGM or SGM. Trustees shall hold office for a period of four years. Trustees may be re-elected provided that; no trustee shall hold office for a period exceeding eight years. For giving effect to such election, the Commodore is hereby nominated as the person to appoint new Trustees of the Club within the meaning of Section 36 of the Trustees Act 1925 as amended.
3.2.5 In the event of a Trustee behaving in a manner inappropriate to their position, the Trustee may be removed from office on a two-thirds majority vote of the Committee; the action to be ratified by a majority ballot at an AGM or SGM. In the event of the death, resignation or removal from office of a Trustee, the Committee shall nominate a new Trustee in his place as soon as possible and thereafter take all lawful and practical steps to procure the vesting of all Club property into the names of the Trustees as constituted after such nomination.
The Trustees shall receive all notices, agendas, minutes, accounts and papers provided to members of the General Committee and may attend, speak and vote at meetings unless such action is in breach of their responsibilities under the Trustee Acts.
3.2.6 Trustees shall represent the interests of the Members as a whole and may respond to and offer advice to the Committee upon any matter relating to long-term strategy or the commitment of significant financial or other resources.
3.3.1 The Hon. Treasurer shall prepare an annual balance sheet of the accounts. The Committee shall appoint an auditor or independent financial examiner to review the accounts and certify their accuracy. The club accounts shall be made available to all members in accordance with Rule 7.8
3.3.2 No member shall make any purchase for or on behalf of the Club unless authorised by a Flag Officer or Secretary. Payment for out of pocket expenses will be by submission of the approved document for Bank Transfer.
3.4 Data Protection Act
3.4.1 Membership of the club and acceptance of these rules by members will constitute consent to the Club holding relevant personal data for the purposes of the Data Protection Act 1984.
4.1.1 Membership of the Club shall be available to any person interested in sailing or boating regardless of sex, age (subject to minimum age restrictions), ethnicity, nationality, sexual orientation, religion or disability. Membership may however be limited according to available facilities on a non-discriminatory basis.
4.2 Membership Classes
4.2.1 The Club membership shall consist of the classes listed below with power to vote at meetings of the Club as indicated. Members with voting rights are known as Full Members.
4.2.2 Where a membership class has age requirements, then unless otherwise stated, the age is that applying on the 1st February or, for new members, the date of application for membership.
4.2.3 Family Members: This shall include one or two cohabitating adults and all children within their care under eighteen years of age. The family unit shall have one vote per adult. The entrance fee shall be 50% of the Annual subscription.
4.2.4 Single Member. A person who at the time of application shall have attained the age of eighteen years who shall have one vote. The entrance fee shall be 50% of the Annual Family Membership subscription.
4.2.5 No entrance fee will be payable when a Single Member transfers to another category of membership.
4.2.6 The subscription will be 75% of the Family Membership subscription.
4.2.7 The subscription for Single Members aged between eighteen and twenty-one years will be 30% of the Family Membership subscription. The entrance fee shall be 15% of the Annual Family Membership subscription.
4.2.8 Senior Members: Senior membership is available to individuals or couples who meet the age and qualifying requirements described below or been granted senior membership status under previous provisions.
4.2.9 Senior Partners: Where any one member of a Family Membership reaches the age of 67 having completed ten consecutive years of membership. Senior Partners shall have one vote each. The annual subscription shall be 85% of the Family Subscription.
4.2.10 Senior Single: Aged 67 having completed 10 consecutive years as a Member and shall have one vote. The subscription shall be 65% of the Family Membership subscription.
4.2.11 The change from Family or Single Membership to Senior Membership can only take place at the time of membership renewal at the start of the year.
4.2.12 Student Members: Single member between the age of 16 and 24 years and enrolled on a course of full time education (not an apprentice). If required, evidence to be confirmed by the educational establishment. Student members shall be entitled to one vote on reaching 18 years of age. The subscription will be 20% of the Family membership subscription. No entrance fee will be payable for Student Members, and no entrance fee will be payable when a Student member transfers to another category of membership.
4.2.13 Crew Members: An individual membership for those who do not own or keep a boat at the Club, but wish to crew for full members and/or use the Club socially. Crew members have no vote. The subscription will be 30% of the Family Membership subscription. The entrance fee shall be 15% of the Annual Family Membership subscription.
4.2.14 Crew Membership is a restricted class with the following conditions, but otherwise members are able to make use of the facilities offered by the Club. The restrictions are:
They are not permitted to bring any vessel to, or keep any vessel at the Club.
Crew membership is not available to any person having a joint or shared ownership in any boat kept at HSC
Crew membership is an individual membership and does not include Partners or Children
They may not sit on the General Committee or any sub-Committee unless co-opted.
They are not permitted to introduce guests or visitors to the Club.
On invitation, RYA courses can be taken by this class of membership however Full Members will be given priority and extra costs will be charged as agreed by the Sailing Sub Committee.
They may not hire club owned boats (they may accompany a full member who has hired a Club owned boat).
They may not normally use specialised Club equipment except for the benefit of Club activities as may be approved by the Committee.
4.2.15 If a Crew Member changes to another class of membership, they will be required to pay the difference in entrance fee applicable at the time of changing category.
4.2.16 Honorary Members: Elected by the members at a General Meeting on the recommendation of the Committee. There will be no subscription, nor entrance fee. Honorary Members shall have no vote. The Commodore will present honorary members with a special club tie.
4.2.17 Associate Members: Previous members who neither live nor keep a boat within 25 miles of the Club who wish to retain contact with the Club through newsletters. Associate members shall have no vote. The subscription will be 20% of the Family Membership subscription.
4.2.18 Life Members: Awards of Life Membership have ceased. Life membership awarded to existing members under previous provisions will continue to be honoured. There will be no annual subscription charge.
4.2.19 Temporary Membership: May be granted by the Hon. Mooring Secretary in accordance with rule 10.3 of the Mooring and Pound Bye-laws for a period not exceeding 3 months. Temporary Members must abide by the Rules and Byelaws of the Club and shall have no vote. Temporary Membership application forms are available from the Hon Mooring Secretary and subscription rates displayed on the Mooring and Pound scale of charges.
4.2.20 Temporary Members will have access to the full use of the club and social facilities subject to the following restrictions. May not stand for any committee position or attend any committee meetings; may not take part in any RYA training course offered by the Club; may not hire Club boats; and may not introduce more than two guests in any one day.
4.3 Miscellaneous Membership Rules.
4.3.1 Any member upon request shall produce proof of their current membership whenever called upon so to do by any member of the Committee or Bar staff.
4.3.2 It is the responsibility of the individual to inform the Honorary Membership Secretary when any change of membership category is appropriate.
4.3.3 Every member shall furnish the Hon. Membership Secretary with an up to date address for correspondence. Any change of postal address, telephone number or e-mail should be notified within 14 days. Any notice or correspondence sent to the last known address held on the Register of Members shall deemed to have been duly delivered.
4.3.4 Children under the age of 16 are not permitted access to the Club unless accompanied by a responsible adult member over 18 years. Children under 16 wishing to engage in Club organised sail training or coaching must be registered within a Family Membership
4.3.5 The Committee will decide any anomaly or application for membership or change of membership class, which does not fit comfortably within the above classes, on an individual basis. Such cases will not be considered as setting a precedent, nor will they lead to increased or changed membership classes.
4.3.6 No member shall lend his gate card or Club key to a non-member.
4.3.7 Any member employing a contractor to carry out work on his boat or other property at the Club must at all times be on site to ensure the contractor is compliant with all the Club rules & Byelaws. If this is not practicable, he shall ensure that another member is able to undertake this duty on his behalf.
4.4 Application for Membership
4.4.1 Prospective members will be required to complete the application form. The form must be returned to the club’s Hon. Membership Secretary who will display it on the New Members notice board for a minimum of 10 days.
4.4.2 Submission of an application form to join the Club either in hard copy or electronically by the applicant is deemed acknowledgement that these Rules (and any bye-laws made under the authority of these Rules) constitute a legally binding contract to regulate the relationship of the members with each other and the Club. To avoid misunderstanding members are advised to regularly review the Rules and Byelaws.
4.4.3 Normally, prospective members will be invited to join the Club for a 12 month probationary period applicable from the date of payment of the initial membership subscription and entrance fee. The Club reserves the right to refuse, withdraw or extend probationary membership without leave to appeal at any time during the probationary period if in the opinion of the Committee he/she is either unworthy as a member or injurious to the interest of the Club.
4.4.4 Prospective Members applying to join the Club after the 1st of August shall be charged 10% of the applicable subscription for each remaining complete or part month of the year. The entrance fee will be applicable in full.
4.5 Disciplinary Process.
4.5.1 Any conduct, which in the opinion of the Committee is either unworthy of a member or otherwise injurious to the interests of the Club, shall render the member liable to disciplinary action by the Committee, which may include suspension for a specified period or expulsion.
4.5.2 Before taking such disciplinary action against a member, the Committee shall call upon that member for a written explanation of the members conduct and shall give the member an opportunity to discuss the matter with the Committee or resigning.
4.5.3 A resolution to apply a sanction shall be by a 75% majority vote of those members of the Committee present.
4.5.4 A member wishing to resign his membership shall give notice in writing to the Hon. Membership Secretary before the last day of December and shall not then be liable to pay any subscription charges for the following year.
4.5.5 In the event that a Member or Probationary Member resigns or is expelled from the Club during a subscription year the Membership subscription, entrance fees and administration charges are non-refundable. All property must be removed before a member resigns or within 7 days following being expelled. If not removed as required the property will be regarded as unauthorised and dealt with as defined in the section of the Mooring and Pound Byelaws relating to abandoned or unauthorised property.
4.6.1 The Finance sub-Committee shall submit to the Committee their recommendation for the following year’s annual subscription rate and subscription surcharge in lieu of participating membership. The subscription rate for all membership classes is calculated as a percentage of the Family Membership subscription agreed at a General Meeting.
4.6.2 Membership fees are due on the 1st of February. The Hon. Membership Secretary will issue invoices in January.
4.6.3 At the discretion of the Committee the joining fee may be waived if a former member of the Club applies to re-join,
4.6.4 A Club member who has failed to pay their Membership subscription to the Club within 28 days of being due shall be in arrears and will then be subject to a surcharge as set by the General Committee. A notice will be sent to the member notifying them of this fact. If outstanding membership subscriptions and any surcharges are not paid within a further 21 days, the member will be regarded as having resigned. At such time, any property remaining on the Club premises or moorings will be regarded as unauthorised and dealt with as defined in the section of the Mooring and Pound Byelaws relating to unauthorised or abandoned property. At the discretion of the Committee, following notice of special circumstances any surcharge imposed may be waived.
4.6.5 The Finance sub-Committee shall submit to the Committee their recommendation for the following year’s annual mooring fees and pound fees for their ratification. Mooring and Pound fees are due on the 1st of April. The Hon. Mooring Secretary will issue invoices in March. Failure to pay by the due date will be dealt with under the regulations defined in the Mooring and pound Byelaws.
4.7 Participating Members & Beneficial Work
4.7.1 The Club is run by the members for the members. The Club therefore expects all members to take an active role in the operation of the Club and (subject to the exclusions below) is required to contribute at least the time agreed by AGM of qualifying beneficial work between the 1st January & 31st December in any year.
4.7.2 Qualifying work shall be by volunteering to undertake a service of benefit to the Club’s operations or activities. If a member intends to undertake any work, they should first verify with a member of the Committee that the activity is regarded as qualifying.
4.7.3 Members must declare before the 1st January in each year that they will provide the minimum hours of work activity during the following 12 months and will be known as Participating Members. Members may choose to opt out of the work requirements and will be declared Non-participating Members as will those who fail to declare participation by the due date.
4.7.4 The number of hours worked, the date, task, and signature of the authorising Committee member shall be recorded at the time the duty is undertaken or as soon as practicable after completion. Work party duties may be performed by either member listed in the membership database for Family and Senior Partner memberships The record shall be submitted to the Honorary Membership Secretary as soon as the required hours are completed and in any case by 31st of December.
4.7.5 When any Single Member or when either partner in a Family or Senior Partner Membership class is aged 72 or over on the 1st of January they shall thereafter be exempt work party duties. In addition, on application to the Committee outlining special circumstances and at the discretion of the Committee other members may be exempt for one year.
4.7.6 Members who declare themselves as participatory and fail to produce evidence of their work party hours shall be declared as non-participatory for the coming year and be subject to the membership subscription surcharge for both the coming and previous year on their next subscription renewal invoice.
4.7.7 A non-participatory member providing evidence of not less than the time agreed by AGM of work party contributions by the 31st December of the current year shall be entitled to a retrospective refund of the membership surcharge and has the option to declare himself or herself as participatory for the following year.
4.7.8 All participatory members are required to identify activities that they are capable of undertaking and to make proactive enquiries with the Secretaries or Committee members as to tasks that they can be allocated before 1st July in the year.
4.7.9 Members applying to join the Club who are not of an age or membership class exempt participation shall indicate whether they intend to be a participatory of non-participatory member on their application form. Members joining the Club shall be excused performance of work party duties up to the 31st December in the year in which they joined.
5 VISITORS & GUESTS.
5.1 Only Full members may introduce guests to the club who shall sign the Club Visitor Book. A Full member is any member with voting rights.
5.2 Visitors (persons visiting the club of their own volition, members of RYA affiliated Clubs or contractors working at the Club (either for the benefit of the Club or a Club member) shall make an entry in the Club Visitor Book after making contact with a Club member. Contractors must be covered by insurance in respect of third party public liability and shall be escorted in accordance with Rule 4.3.8.
5.3 In the event that the Committee conclude that a guest or visitor is abusing the use of guest or visitor status, he will be asked to refrain from further entering the club premises. Should the guest or visitor wish to continue to use the Club facilities they should be offered membership. Typically, the Committee will consider that an individual may visit the Club as a guest or visitor on no more than six occasions in a 12-month period.
6 INSURANCE & LIABILITIES
6.1 All boats owned by members must be covered by third party insurance to the limits defined in the Mooring Byelaws
6.2 All references to the Club in this Rule shall mean each and every individual member of the Club from time to time.
Members are bound by the following Rule which shall also be exhibited in a prominent place within the Club premises:-
Members of the Club may use the Club premises, and any other facilities of the Club, entirely at their own risk and impliedly accept:-
(a) The Club will not accept any liability for any damage to, or loss of property belonging to members.
(b) The Club will not accept any liability for personal injury arising out of the use of the Club premises, or any other facilities of the Club, either sustained by members or caused by the said members, whether or not such damage or injury could have been attributed to or was occasioned by the neglect, default or negligence of any of them, the Officers, Committee, Trustees or Servants of the Club.
7 GENERAL MEETINGS
7.1 A General Meeting may take the form of an Annual General Meeting (AGM) or a Special General Meeting (SGM).
7.2 An AGM shall normally be held in the Club premises between mid- November and early December each year on a date selected by the Committee.
7.3 An SGM may be called at the request of the Committee or on receipt by the Honorary Secretary of a written request to this effect signed by a minimum of twelve members of the Club. The Honorary Secretary will issue a Notice of a SGM not less than 40 days in advance of the meeting.
7.4 At General Meetings of the Club, the Chairman shall be the most senior Flag Officer present or a deputy nominated by that Flag Officer.
7.5 Every member of a class entitled to vote may attend a General Meeting and shall have one vote. In the case of an equality of votes for and against a proposal, the Chairman of the meeting shall have a second or casting vote.
7.6 Crew Members, Temporary Members, Honorary Members, children of Family Members, and Student Members under the age of 18 are not permitted to attend or vote at General meetings.
7.7 The Agenda for the AGM shall contain the following topics:
g) Election of Trustees (if required)
b) Approval of Minutes of previous AGM
h) Approval of Membership Subscriptions for following year
c) Matters arising from those minutes
i) Any proposals regarding rules or other matters
d) Reports from Flag Officers
j) Address by any new Commodore
e) Treasurers Report
k) Any Other Business
f) Election of Flag Officers, Honorary Positions and General Committee Members
7.8 The timescale of events leading up to the AGM shall be
40 days before the meeting. The Honorary Secretary shall at least 40 days before the date of such meeting notify members the date and time of the meeting.
Prepare nomination papers for members wishing to stand for election as Flag Officers, Honorary Positions, and Specified Committee positions.
Prepare nomination papers for members wishing to stand for election as Trustees (if required).
28 days before the meeting. Names of candidates for election as Flag Officers and their proposer and seconder must have been provided to the Honorary Secretary
Names of candidates for election as Honorary Officers and their proposer and seconder must have been provided to the Honorary Secretary.
Names of candidates for election as Committee members and their proposer and seconder must have been provided to the Honorary Secretary.
Names of candidates for election as Trustees (if required) and their proposer and seconder must have been provided to the Honorary Secretary
The Hon Secretary shall have received the details of all proposals for inclusion in the agenda to be considered at the meeting.
14 days before the meeting. The Agenda for the meeting, the Budget for the 12 months following the meeting, the list of candidates standing for election, the proposals to be put to the membership and a copy of the annual accounts shall be displayed on the notice board and notified to each eligible voting member.
8 ELECTIONS AND RULE CHANGES
8.1.1 All elections shall be by secret ballot.
8.1.2 Nominees and Seconders for any Member wishing to stand for election to the Committee or those proposing rule changes shall be full voting Members of the Club.
8.2 Election of Officers and Committee
8.2.1 The Flag Officers and Committee shall be elected at the AGM each year and shall hold office until the conclusion of the AGM the following year.
8.2.2 The retiring Flag Officers and Committee shall be eligible for re-election excepting that no Member should hold the office of Commodore for more than two consecutive years, or Rear Commodore for more than four consecutive years.
8.2.3 If having completed the maximum term as a Flag Officer there are no nominations to fill such a vacancy, then subject to the approval of the Committee, the membership attending the AGM may be asked to vote to accept the retiring Flag Officer to stand for a further 12 months, if he or she is willing to stand.
8.2.4 A candidate for election to any other Committee position (other than retiring Flag Officers) shall not be considered unless the name of the candidate and their nominee and seconder shall have been communicated to the Honorary Secretary by the date preceding the AGM at which the election is to be held as specified in rule 7.8.
8.2.5 Candidates for election as Trustees to the Club shall be duly nominated and seconded by Full Members of the Club and submitted to the Honorary Secretary by the date specified in rule 7.8.
8.2.6 If a candidate for election is unopposed, they shall only be deemed to have been elected if a majority of those present at the meeting and casting a vote, vote in favour of the candidate being so elected.
8.3.1 If any vacancy shall occur in the office of Commodore or Rear Commodore, the Committee shall convene a SGM for the election of a replacement to fill such vacancy until the next AGM. A SGM need not be convened if the vacancy occurs when an AGM is due to take place within the following 4 months.
8.3.2 If the vacancy occurs in the office of Commodore, the Rear Commodores shall agree which of them shall move to temporarily fill the vacancy of Commodore until the vacancy is filled at a SGM or AGM.
8.3.3 If the vacancy occurs with either Rear Commodore, the Commodore shall nominate themself or the remaining Flag Officer or Committee members to cover the vacant responsibilities until a SGM or AGM.
8.3.4 If any vacancy shall occur among the members of the Committee other than the Commodore or Rear-Commodore, the Committee shall have the power to fill such vacancy by co-option.
8.4 Alterations of Rules
8.4.1 Notices of any proposed alteration or addition to the rules by a Full Club Member shall be given to the Honorary Secretary in writing by the date specified in Rule 7.8 for an AGM, or at least 28 days before any SGM. Full particulars of such proposed alterations or additions shall be set out in the notice convening the meeting.
8.4.2 All such proposed alterations or additions and any amendments to them, which must be proposed and seconded, shall be put to the vote of the meeting. Provided that on a show of hands or, if demanded, on a poll, the number of votes cast in favour of the proposed alteration, addition or amendment shall be numerically greater than two thirds of the number of members casting a vote, then the same shall be deemed to have been carried.
9 SUPPLY & CONSUMPTION OF INTOXICATING LIQUOR
9.1 The supply of intoxicating liquor in the Club premises including the purchase of intoxicating liquor for the Club shall be under the control of the House Committee.
9.2 The sale or supply of intoxicating liquor by the Club will only be permitted during the general licensing hours in force within the licensing district wherein the Club premises are situated.
9.3 The Club licensed area is the part of the premises set aside for the sale and consumption of intoxicating liquor. The licensed area is governed by the alcohol license granted to the Club by the local authority. The extent of the licensed area is all parts of the clubhouse, extending to the area between the front of the Club House and the foreshore marked by the boundary of the lawn.
9.4 Only alcoholic beverages purchased from the Club bar may be consumed in the licensed area.
9.5 No person under the age of 18 years shall be supplied, offered or consume any intoxicating liquor in the licensed area or elsewhere on the club site.
9.6 Alcohol will only be served in accordance with the Club Premises Certificate.
9.7 It is forbidden to consume alcohol on any of the boats owned by the Club.
10 WINDING UP
10.1 A proposal to wind up the Club may be put to the members at a General Meeting called and conducted in accordance with Rule 7.
10.2 The proposal will be adopted if it is supported by no less than three fourths of those members attending the meeting and eligible to vote.
10.3 In any winding up the Club, the Trustees will act in accordance with Rule 3.8 of the Club, and the Trustees Act 1925, as amended.
10.4 The Trustees shall have authority to reimburse reasonable expenses incurred during the winding up of the Club.
10.5 After settling all liabilities of Hythe (Southampton) Sailing Club, the Trustees, under the direction of the Committee, shall dispose of the net assets remaining to one or more of the following:
a) To another Sailing Club and/or:
b) To another sports Club with similar purposes – and/or:
c) To the R.Y.A. as the Club’s national representative body, in trust, for use by them for the benefit of related sports.
The above Rules were approved at the AGM on 18/11/2018 and will come into force at 23:59 on 18/11/2018.
David Wright Tim Harrison Joe Gallacher
Commodore Rear Commodore Sailing Rear Commodore House
Hythe (Southampton) Sailing Club Charter
The General Committee of Hythe (Southampton) Sailing Club has created a charter to define the purpose of the club, and the behaviour expected of its members. This charter is approved by the General Committee, within the frame work of the Club’s Rules.
• To provide a framework for every member of the Club to enjoy the sport of yachting, in whatever capacity and at whatever level the individual desires.
• To ensure that the Club welcomes all types of members and treats them equally.
• To ensure that members of the Club are encouraged to remain with and benefit the Club.
2 Principles and Practices
• The Club welcomes all types of members and relies largely on self-compliance and self-policing. Those who deliberately take unfair advantage of this or behave in an inappropriate manner, either on or off the water, can expect to be brought to account.
• Members must agree to behave and take part in Club activities in compliance with the Club Rules (especially Rule 4.1) and in accordance with accepted standards of a sailing Club. When involved in a genuine dispute, both the parties to the dispute and those deciding the matter will use the established procedures (taking matters to the Flag Officers) for achieving a resolution.
• Foul or abusive language, intimidation, aggressive behaviour, or lack of respect for others and their property will not be tolerated.
• The Flag Officers, Trustees and Committee members of the Club agree to strive to provide a family friendly atmosphere at the Club. This includes encouraging feedback and facilitating the resolution of genuine disputes in a timely and proper manner.
3 Members of the Club should expect:
• To be provided with facilities, as far as reasonably practicable, that are enjoyable, friendly and safe;
• That their fellow members are courteous, and respectful in requiring them to ‘undertake’ specific tasks/duties that help and benefit the smooth running of the Club.
• Any repeated serious misdemeanour or incident(s) will result in disciplinary proceedings as described in the Club Rules: Rule 4.7.
4 Members are expected:
• To be courteous, tactful, and respectful to their fellow members and officials and to other users of the Club, in accordance with Rule 4.1 of the Club Rules.
• To bring in writing to the attention of the Flag Officers and/or Trustees, details of any grievance, misdemeanour or incident that cannot be resolved amongst said parties, so that the incident can be either resolved by them or at a General Committee meeting.
Abusive or discourteous behaviour will not be tolerated at the Club.
Mooring & Pound Bye-Laws
Hythe ( Southampton) Sailing Club)
Mooring and Pound Bye-Laws.
NOTE: Within these bye-laws the word “Committee” refers only to the Moorings & Pound Sub Committee and not the General Committee.
1 Membership Qualification
1.1 To qualify for the allocation of a Club mooring/pound space, it is required that the applicant shall be a fully paid-up member of the Hythe (Southampton) Sailing Club.
2 Classes of Boats.
2.1 The allocation of moorings and pound spaces will be subject to the following limitations:
2.1.1 Cruisers (i.e. all boats occupying moorings and/or cruiser pound spaces) will be limited to one mooring and one pound space per membership.
2.1.2 Dinghies (i.e. all boats that occupy dinghy pound spaces) must be launched and recovered without vehicular assistance. Boats that require vehicular assistance must be allocated a mooring (unless pound space is allocated under Clause 4.3) and must be launched and recovered by club tractor, operated by an authorised tractor driver. Private vehicles are not permitted for this purpose.
Subject to training and authorisation, owners of dinghies and RIB’s may use the club winch to assist in launch and recovery operations.
2.1.3 A limit of 10% of the total number of moorings may be allocated to power driven craft.
2.1.4 Boats will be accepted, subject to mooring and pound space availability, only at the discretion of the Committee. Applications must be made in writing to the Moorings and Pound Secretary to cover first application and any changes of information.
2.1.5 Cruises will be subject to the following criteria for allocation of moorings:
For moorings in rows 1-10
- Maximum draught 1.6m (5’ 3″)
- Maximum manufactures displacement 6.5Tonnes (6.4 tons)
- Maximum hull length 10.668m (35′ 00″)
- Maximum width 4.2m (13’ 9”)
For moorings in Row Y:
- Maximum draft 1.68m (5’ 6”)
- Maximum manufactures displacement 8 Tonnes (7.87 tons)
- Maximum hull length 12.0m (39’ 6”)
- Maximum width 4.2m (13’ 9”)
For moorings on row X:
- Maximum draft 2.0m (6’ 6 ½”)
- Maximum manufactures displacement 8 Tonnes (7.87 tons)
- Maximum hull length 12.0m (39 6”)
- Maximum width 4.2m (13’ 9”)
Pound or haul out facilities will normally be available to all boats on rows 1 – 10. Space may be available to boats on rows X & Y providing they do not exceed a manufactures specified displacement 6.500 kg (6.4 tons) and a draft of 1.68 m (5’ 6”). Boats new to the club may be allocated moorings on rows X or Y temporarily if no other suitable spaces are available. Should they fit the criteria for a mooring on row 1-10, the owners may apply to be allocated one of those moorings when available.
NOTE: The club pound can only accommodate a limited number of boats with dimensions close to the maxima.
2.1.6 Definitions related to haul out, launching, pound storage and pound charges.
- Overall length of hull plus total length of longitudinal projections that cannot be retracted, (such as bowsprits, pulpits, davits, wind vanes and trailer tow bars).
- Manufacturer’s specified displacement.
- Beam of boat or width of trailer/cradle, whichever is greater.
Footprint area. Length x width. (For the purpose of calculating pound charges)
If requested by the Committee, applicants shall supply a copy of the manufacturer’s specification literature in relation to 2.1.5 and 2.1.6 above.
2.1.7 Successful applicants for pound space shall supply their own trailer or cradle which must be suitable for the boat, of adequate strength and in safe working condition (also see Clause 11.2.)
3 Launching and recovery
3.1 Launching and recovery of vessels issued with moorings will be limited to 2 launchings and 2 haul outs per year. Additional launch and recoveries will attract a charge as laid out in the mooring and pound scale of charges.
4 Allocation of Moorings and Pound Space.
4.1 Applications for mooring/pound space will be listed in order of date of commencement of current period of Club membership, but the Committee shall reserve the right to vary the order of precedence where the applicant’s boat dimensions conflict with mooring/pound space availability.
4.2 In normal circumstances, each cruiser will be allocated one mooring and one pound space. No additional boat other than a tender shall be kept in a cruiser pound space.
4.3 At the discretion of the Committee, a temporary pound space may be allocated to a member who has not been allocated a club mooring but this is subject to the following conditions.
Once allocated, a similar space will be offered in subsequent years if room is available, but this cannot be guaranteed. The boat must be launched and sailed during the summer. If the temporary allocation is withdrawn the boat must be removed. During the summer, the cradle or trailer may have to be folded / dismantled for compact storage, to the satisfaction of the Pound Master, and may have to be moved to a different location in the pound.
4.4 At the discretion of the Committee, a mooring may be allocated temporarily to a member who has not been allocated a pound space. This temporary allocation will be for no longer than one summer season and the member must submit a new application for any subsequent years.
4.5 With the exception of boats on rows X & Y where a pound space cannot be allocated, each cruiser must be removed from its mooring during the winter period, from 1st November until 31st March, unless the owner makes a specific request to use the mooring during that period and the request is approved by the Committee. Boats remaining on moorings will be required to move temporarily to allow servicing of the moorings.
4.6 Allocations of moorings and pound spaces may be changed from time to time. Each member is required to co-operate with the Committee to facilitate such changes by moving their boat and/or equipment to the new location.
4.7 Owners of boats and equipment at the club may be directed by the club to move them to different locations. If a boat and/or equipment have not been moved within one month of the owner being directed to do so, the club shall be entitled to move the boat and equipment without being liable for loss or damage however caused and the owner shall pay a charge to the club for that work. That charge shall be as published in the schedule of mooring and pound charges.
5 Payments of Charges and Fees
5.1 To use or retain the use of a Club mooring and/or pound space all charges relating to membership fees and to mooring and/ or pound space charges must be paid by the due dates as shown on the invoices.
5.2 The Committee shall publish a schedule of all mooring and pound charges.
5.3 Charges for pound spaces shall be calculated as follows.
5.3.1 General charges for Cruisers and Dinghies.
Pound charge = (Footprint area + shared area) x charge per square metre.
Where shared area = (boat pound area – total of footprint areas) divided by the estimated number of boats and the charge per square metre is based on estimated boat pound costs, allowing for annual variations.
Charges for cruisers allocated temporary pound spaces under clause 5.3 above.
1.7 X normal pound charge.
Ribs that occupy cruiser pound spaces but are uninsurable for moorings.
Normal pound charge + supplement equivalent to Row 10 mooring charge.
Cruisers not launched for 2 years
(Footprint area + shared area) x ‘un-launched’ charge per sq. m, in accordance with Clause 7.2.
Tenders stored in tender pound spaces
Nominal tender footprint area x charge per sq. m.
5.3.2 Charges for moorings will be graduated according to depth and size of sinker.
5.3.3 If at any time any membership fee, or mooring, pound or storage charges payable to the Club by any member or former member shall be three or more months in arrears, the club may act to recover the debt in accordance with Clause 13 below.
6 Non-use of Mooring/Pound Space
6.1 A mooring holder not intending to use his/her mooring or pound space during any year shall give notice in writing to the Committee, who will have the right to utilise such mooring or space for the benefit of another member without prejudice.
7 Occupation of Cruiser and Dingy Pound Space
7.1 No cruiser or dinghy/boat is authorised to remain ashore for more than 18 months at the club. If any boat in the dinghy/cruiser pound remains ashore without being launched for more than 18 months it may have its pound allocation withdrawn and where applicable its mooring allocation removed. After this time the club requires the owner to either apply to the Committee in accordance with rule 7.3 or remove the boat from the dinghy pound or cruiser from the club premises.
7.2 Any cruiser/boat in the dinghy or cruiser pound subject to 7.1 above may be charged the appropriate ‘un-launched’ rate. ‘Un-launched’ rates shall be published in the schedule of mooring and pound charges and will be agreed by the General Committee.
7.3 The Committee may, at its discretion, waive or relax the provisions of clause 7.1 if notified in writing of special circumstances that prevent the owner launching the boat. The amount of time extension for rule 7.1 will be a General Committee decision on a case by case basis.
‘Un-launched’ rates shall be published in the schedule of mooring and pound charges.
8 Sub-letting of Mooring/Pound Space
8.1 A mooring and/or pound space holder is not permitted to sub-let these facilities, or permit them to be used by another person including club members without the authority of the Committee
9 Joint or Shared Ownership
9.1 All persons having a joint or shared ownership in a boat occupying a Club mooring and/or pound space must be full voting members of the Club, but only one shall be named as the mooring/pound space holder and he/she will be responsible for the payment of all charges and fees. Avoidance of full membership by utilising a Crew or Guest facility may result in disciplinary action by the Club.
9.2 The transfer of mooring/pound space by the holder to any other member having a joint or shared interest will not be permitted unless the conditions relative to the allocation of mooring/pound space are met and authority is obtained from the Committee.
10 Sale or Transfer of Ownership. (Please also refer to the Club’s protocol on selling a boat).
10.1 A member offering/advertising his/her boat for sale will not be permitted to occupy pound space beyond the limitations imposed by section 7 above.
10.2 “For Sale” signs may be displayed on boats in the pound.
10.3 When a member’s boat is sold to a non-member the purchaser will not be permitted to occupy a pound space or mooring unless temporary membership is obtained. Temporary membership will be available for a period not exceeding 3 calendar months. An administration charge will be levied for issue of a gate card and Club key. If the boat has not been removed from the club within one calendar month a temporary membership fee will be charged for a period not exceeding a further 2 calendar months at the rate shown in the scale of charges. If the purchaser not removed the boat from the club by the end of the temporary membership period the committee will refer the matter to the Hon. Membership Secretary whereupon full membership will be required and the appropriate fee payable. Boats that are sold may be required to be moved to a different mooring or pound space.
11 Acquiring or Changing Boats
11.1 No boat may be brought to the club moorings or pound until its owner has submitted a mooring / pound application form and the Mooring Secretary has allocated a mooring and/or pound space. Members who intend to purchase or change boats must establish, from the Mooring Secretary, that a suitable mooring and pound space is likely to be available.
11.2 No trailer or cradle to be used for launching or recovery operations may be brought into the club until its owner has submitted the dimensions to the committee and obtained written approval.
12 Responsibilities for Mooring/Pound Space
12.1 The Committee reserves the right to levy mooring holders for all charges associated with the laying, lifting, inspection and repair of moorings and may, at its discretion, employ a contractor to carry out any one or all such tasks.
12.2 No mooring may be altered, dismantled and re assembled, or additions made in any way without permission from the committee. All vessels must be attached to the mooring by the supplied chain or large rope strop with the anti-chafe sleeve tied or fixed in the stem head fitting. The rope attached to the pickup buoy must not be used to secure any vessel including tenders.
12.3 The Club accepts no responsibility for damage caused to any vehicle, boat or other property, howsoever it is caused, whilst using Club facilities.
12.4 Pound space holders are responsible for the upkeep and tidiness of their allocated spaces, they are not permitted to store any boat, tender, cradle, trailer or other equipment elsewhere unless separate provision is made and fees paid. Where a pound space is considered untidy or unsafe, the Committee shall require the member to tidy their space or be charged for having the space tidied for them. Nothing shall be stored against or within 1 metre of the perimeter fence that may compromise the security of the club. Pound holders may have one bin or box for the storage of materials. All other equipment must be kept on the trailer or cradle or stacked tidily so as not to cause an inconvenience or danger to other members and trailer steering arms are to be removed to facilitate access to utility points and spaces between boats kept clear.
12.5 The grinding, disc cutting and welding of metals and similar work within a cruiser pound space is prohibited and is to be carried out in the area near the tractor sheds. In exceptional circumstances, if a trailer or cradle cannot be moved until such work is carried out, the committee may give permission on receipt of a written proposal detailing suitable measures to protect adjacent vessels or other property.
12.6 Power washing, grit blasting and similar operations within a cruiser pound space will only be permitted if the boat owner ensures that suitable screening is erected to protect other property from dirt or damage. All debris must be cleared.
12.7 All hosepipes must be used with a shut off device at the users end and removed from taps when not in use.
13 Identification of Property
13.1 All boats, including dinghies, tenders, cradles, trailers and other equipment must bear the boat or holders name and/or sail number.
14 Abandoned and unauthorised boats and equipment.
14.1 The club shall be entitled to treat any of the following as abandoned or unauthorised.
A boat or equipment located on the club premises or moorings for which a pound space and/or mooring has not been allocated.
A boat and/or equipment for which payment of the mooring, pound or storage charges are in arrears by 3 months or more, or belonging to an owner whose membership has terminated.
A boat and/or equipment when the boat has not been launched for 3 years or more (also see Clause 7.3 above).
14.2 In compliance with the Torts (Interference with Goods) Act 1977 the club may take the following actions in removing, selling or otherwise disposing of abandoned or unauthorised boats and equipment.
- Upon giving one month’s notice, require the member or former member to collect and remove the boat, and/or equipment.
- Upon giving three months’ notice, in writing by registered post to the member or former member at his/her last known place of abode as shown in the register of members, sell the boat and/or equipment and deduct any monies due to the club (whether arrears of subscription or facility fees or pound or mooring fees or otherwise.
- If the boat and/or equipment is unsaleable (in the opinion of the committee), after giving notice in writing as aforesaid, dispose of the boat and/or equipment in any manner the Committee may think fit and deem the cost of doing and any arrears as aforesaid to be a debt owing to the Club by the member or former member.
- Charge for storage of the boat and/or equipment until such time as the owner collects it or until notice has been served under clauses a) and b) above.
PROVIDED THAT in each case the proper evidence is available to show that all reasonable steps have been taken by the Committee to trace a member or former member, and that when and if the boat and/or equipment is sold, the proceeds of the sale (where these exceed the amount of any indebtedness by the member or former member to the Club) shall be placed in a bank deposit account and retained against the eventuality of a claim by the owner (whether he be the said member or former member) for a period of six years.
Further the club shall, at all times, have a lien over members’ or former members’ boats and equipment on the club’s premises or moorings in respect of all monies due to the club, whether in respect of arrears of mooring and pound charges or subscriptions or otherwise. Approved by General Committee on 5.1.2015
15 Club Equipment Damage.
15.1 Damage to Club equipment e.g. pressure washers, jacks, trailers etc., must be reported to the Committee immediately. If in doubt as to the correct and proper use, members must seek advice as damage caused by neglect or misuse may result in a charge for repair.
16 Club Trailers – Restrictions
16.1 On the 3-wheel club trailer the maximum applied load is 5 tonnes (boat plus cradle). On the 4wheel club trailer the maximum applied load is 4.5 tonnes and the maximum boat length is 30ft (9.15 metres).
17 Club Vehicles
17.1 In compliance with insurance restrictions, only approved members of the Club are permitted to drive the Club vehicles. If any tractor driver is considered unsafe by the Moorings & Pound Sub Committee he/she will be asked to return their key.
18 240 v Electrical power.
18.1 Any electrical lead from a power socket to a boat shall be disconnected when the owner is not on the club premises.
19.1 Every boat owned by a member must be covered by third party insurance to the extent of not less than three million pounds.
20 Nothing in these rules shall contradict the provisions of the main Club Rules.
Approved by the General Committee 4th March 2019.